Administrative Assistant

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Location

Chelsea, MA

Summary

The Administrative Assistant provides administrative support and handles details of a highly confidential and critical nature for a department(s) by performing the following duties.

Full Description

*Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Manages calendars, coordinates travel schedules and makes travel reservations. 
  • Prepares and reconciles expense reports.
  • Proactively coordinates and arranges (all aspects) of meetings, including, but not limited to preparing agendas, reserving and preparing meeting facilities, ordering food and beverages, etc.
  • Answers and screens managers’ telephone calls, and arranges conference calls.
  • Makes copies of correspondence or other printed materials.
  • Organizes and maintains file system, and files correspondence and other records.
  •  Manages stocking of office and kitchen supplies in Chelsea, including bi-weekly beverage order.
  • Provides lunch meeting set-up and clean-up for site.
  • Provides vacation coverage for purchasing and/or other administrative functions when required.
  • Provides periodic relief of Security/Front desk.

Education and/or Experience:

  • High School diploma required.
  • Bachelor's degree preferred.
  • Minimum of four years’ experience as an Administrative Assistant.

Supervisory Responsibilities: none

Qualifications:

  • Previous experience in the biotechnology or pharmaceutical industries preferred.

Computer Skills:

  • Must be proficient in MS Office Suite.

Certificates, Licenses, Registrations: none required

Other Skills and Abilities:

  • Excellent written and verbal communication skills.
  • Exhibits superior customer service skills.
  • Ability to prioritize and multi-task successfully in a fast paced environment.
  • Ability to deal with all levels of associates in a courteous and efficient manner.
  • Excellent organizational skills and attention to detail are required.
  • Must be able to handle multiple assignments while working with diplomacy and proficiency in a fast paced environment.

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

No specific physical demands.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

No specific work demands. 

*To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.